This policy:
Sheffield Haworth collects the information necessary to identify available and relevant opportunities and any additional information needed to assess your eligibility through the different stages of the search process. This information includes CVs, identification documents, educational records, work history, employment history and references and any other information that is provided by you throughout the course of the search. We may also collect sensitive personal data about you, in the form of visa status, nationality, gender, and compensation details. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent
When registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number or other details to help you with your experience.
The following are the different sources we may collect personal data about you from:
Through publicly available sources.
We use the following public sources: LinkedIn, Bloomberg Terminal.
By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague, or even a present employer.
Subscribing to a newsletter, filling out a form email, or entering information on our site.
We only retain your information for as long as is necessary for us to fulfil those requirements outlined above, or to comply with our legal obligations. Please be advised that we may retain some of your information after you cease using our services if this is necessary to meet our legal obligations, for example retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will consider factors including:
our contractual obligations and rights in relation to the information involved;
legal obligation(s) under applicable law to retain data for a certain period of time;
our legitimate interest where we have carried out a balancing test (see legal basis below);
statute of limitations under applicable law(s);
(potential) disputes;
if you have made a request to have your information deleted; and
guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once this is no longer needed. Sheffield Haworth has set a six-year time frame for processing and holding data (beginning May 25th, 2018) as per the AESC official recommendation. If there has been no communication between a data subject and Sheffield Haworth in more than said time frame, then all records associated with that data subject will be deleted from the database.
Sheffield Haworth communicates your personal data to clients who wish to hire for a position that may be relevant to you. We may also use that personal data to inform you about key trends in the marketplace that can increase your awareness about your industry. We provide our services to organisations around the world within the Financial Services, Business & Professional Services and Technology Industries. Personal data that is classified as non- sensitive is also available for viewing by any Sheffield Haworth employee.
We will share information only as outlined within this privacy policy and wherever appropriate, try to limit disclosure to information in aggregated form, to avoid or limit identifying you personally.
We may also conduct checks on you to verify the information you have provided and where we do this we share your information with only the data protection team within the operations group of Sheffield Haworth.
We may also provide information to third party service providers who process information on our behalf to help run some of our internal business operations including email distribution, IT services and customer services, as well as the internal Finance or Operations team at Sheffield Haworth. Where applicable, these 3rd parties will be based within the location relevant to their usage, with the exception of our key 3rd party providers such as IT services and database platform, which are based in the U.K.
For prospective candidates, referees and clients, our legitimate interest in your information is driven by the need to assess suitability for potential roles, to find potential candidates, to build insight into our relevant markets, and to contact clients and referees.
We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.
If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. We will always ask for your consent before recording sensitive data.
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. The privacy laws of other countries may be different from those in your home country. If we transfer your data to a country which has not been deemed to provide adequate data protection standards, we always have security measures and approved model clauses in place to protect your personal data.
At present we transfer personal data to the following countries outside the EEA:
• United States
• United Arab Emirates
• Hong Kong
• Singapore
• Australia
• India
• Switzerland
To find out more about how we safeguard your information as related to transfers
contact us on: dataprotectionoffice@sheffieldhaworth.com
By law, you have rights when it comes to protecting your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country. If you no longer wish for us to keep your information, please contact our Data Protection team on DataProtectionOffice@SheffieldHaworth.com.
| You have the right to be provided with transparent, coherent information about how we use your data and your rights in relation to the use of your data. That is the purpose of this privacy policy. | ||
| You have the right to obtain access to your information (if we’re processing it), and certain other information (like that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law. | ||
| You are entitled to have your information corrected if it is inaccurate or incomplete. | ||
| This enables you to request the deletion or removal of your information where there is no compelling reason for us to continue using it. There are exceptions to the right to erasure. | ||
| You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. A note will be made on your record to ensure the restriction is respected in the future. | ||
| You have rights to obtain and reuse your personal data for your own purposes across different services. For example if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability. | ||
| You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities). | ||
| You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator. | ||
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We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
Rocky Bandara – Group IT Director
Imsal Shahid – Managing Director and General Counsel
Reshma Singh – Senior Data and Process Manager
Madeleine Cheung – Senior Paralegal
